Article 1 - Event overview 

As part of Healthcare Week Luxembourg, a special“Off-Site”day will be organised on Friday, 2 October 2026.

This event offers visitors the opportunity to discover, on-site,Innovations driven by healthcare organisations, federations, clusters or companies...

Its objective is to showcase concrete projects, pilot initiatives, organisational models and technologies that are transforming healthcare systems through real-world implementation.

Article 2 - Venues and format

Four venues will be selected, each hosting one session:

• 2 morning sessions (9:30 a.m. – 12:00 p.m.)
• 2 afternoon sessions (2:00 p.m. – 4:30 p.m.)

Each venue may host one session.

Visitors are free to choose the venues they wish to visit. To facilitate logistics and accurately estimate attendance for each time slot, participants may register for only one venue per half-day

No dedicated shuttle service will be provided. Therefore, venues must be accessible by public transportor via existing shuttle services.

Article 3 - Eligibility criteria for host venues 

Applications are open exclusively toHealthcare Week Luxembourg 2026 exhibitors and/or partners.

Eligible applicants include:

• Public, private non-profit and private healthcare institutions (healthcare, medico-social and social sectors)
• Training and educational institutes
• Research centres and laboratories
• Public institutions and health agencies
• Innovative healthcare companies
• Health incubators and accelerators
• Associations, networks or groups involved in healthcare transformation projects

Applicants must:

• Be an exhibitor or partner of Healthcare Week Luxembourg 2026
• Be based in Luxembourg
  
• Propose an engaging visit format (guided tours, presentations, testimonials, demonstrations, etc.)
• Be able to accommodate a minimum of 10 people
• Commit to mobilising their local network to promote the event (using communication materials provided by the event team)

Article 4 - Application process

The call for applications will open in early July 2026 and close on17 August 2026.

Applications must be submitted no later than17 August 2026via the form available on the dedicated webpage.

Each applicant must provide the following information:

• Name of the organisation
• Address and accessibility 
• Name and contact details of the designated contact person
• Description of the proposed format (e.g. site visit, solution demonstration, interactive workshop, etc.)
• Learning objectives or topics addressed
• Visitors capacity
• Preferred time slot (morning or afternoon

Article 5 -Selection of host venues 

The selection will be carried out by the organising team and the Scientific Committee based on the following criteria:

• Relevance of the proposed project
• Quality of the experience offered to visitors
• Logistical accessibility
• Geographical and thematic diversity

Four venues will be selected for the 2026 edition.

Article 6 - Commitments of selected host organisations

Selected organisations agree to:

• Welcome visitors under appropriate conditions (suitable facilities and identified speakers)
• Actively promote their participation in Healthcare Week Luxembourg and the Off-Site Programme (communication toolkit provided)
• Participate in the coordination meeting and respond to requests from the organiser,Quinze Mai, regarding logistics, communication, content and event organisation

Article 7 - Visitions registration 

Registration will open in September 2026 through a dedicated online form. Visitors will be asked to provide the following information:

• First name and last name
• Department / Organisation / Position
• Email address and telephone number
• Venue(s) they wish to visit
• Confirmation of their commitment to attend

This information will also be shared with the host organisation.

A confirmation email, including an.ics calendar file, as well as automatic reminder emails, will be sent to all registered visiteurs.

Article 8 - Acceptance of the rules

The submission of an application constitutes full and unconditional acceptance of these rules and regulations.